Integrate your ERP System with URA EFRIS

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SAP Business One (B1) Software | ERP System URA EFRIS Integration

SAP Business One ERP with URA EFRIS Integration

EFRIS (Electronic Fiscal Receipting and Invoicing Solution) introduced by URA (Uganda Revenue Authority), is a framework that makes use of EFDs and ERP systems to authorise the generation of e-invoices and e-receipts.

ACEteK is a URA accredited software Integrator for SAP Business One and EFRIS. We have studied the EFRIS platform and built expertise in integrating, SAP Business One ERP system to EFRIS as per the requirements detailed on the URA EFRIS Portal

URA has resolved that all VAT registered companies issue e-invoices or e-receipts for every business supply made (whether exempt or taxable) using the URA EFRIS. And that every VAT credit, refund claim an Income tax deduction or expenditure shall not be granted unless such credit, refund claim, expenditure, or deduction is supported by an e-invoice or e-receipt provided the supplier of the goods or services is required to issue an e-receipt or e-invoice.

URA advises that companies can either manually process invoices and receipts through the URA Web portal – this would mean capturing invoices and receipts twice (both in the company’s accounting system and the URA system) or integrate the company’s accounting system to EFRIS.

EFRIS was introduced to promote transparency of transactions, prevent fraudulent purchases where no actual goods movement occurred, and reduce the occurrence of false refund claims. EFRIS made it easy to match input tax and output tax, which was a major challenge earlier in Uganda. It also encouraged businesses to issue invoices and receipts while preventing the loss of records due to a completely digital platform.

Key things to remember about EFRIS in Uganda

After sales information is captured and the transactions are initiated by the system, they are transmitted to the URA in real-time for the generation of e-receipts and e-invoices.
Post-authentication of every sales transaction, the URA adds the FDN, InvoiceId, QR Code, and Anti-Fake code fields on the e-receipts and e-invoices generated.
A business has many options to connect to EFRIS to generate e-receipts and e-invoices; system-to-system connection, URA web portal, USSD-quick codes, client app, EFDs, and EDCs.
If a business uses business management software, it can connect to EFRIS using the system-to-system connection for real-time generation of e-invoices or e-receipts.
For better security during data transmission, all data is encrypted when it is transmitted from the taxpayer’s end to the URA. The public key infrastructure serve is in place to facilitate this.
A business can use the EFRIS system in offline mode if it is suffering from connectivity issues.

What are the key features of an invoice or receipt generated using EFRIS?

The e-invoice or e-receipt generated by URA’s EFRIS Uganda framework adds the following fields:

Fiscal Document number (FDN): The unique invoice document number that is different for every invoice generated.
Quick reference code (QR Code): This code is used to verify the authenticity of the e-invoice.
Invoice identification number (InvoiceId): This is another identification code used to identify the e-invoice generated by the software and authorized by URA.
Verification code (Anti-Fake Code): This code is there to show the receiver that the invoice is authentic and is used for verification purposes.

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